Back to Main Minutes Index National Council Meeting November 11, 2004 Chicago President’s Report           Susan Millsap called the meeting to order.  She indicated that Bill Hill was not able to attend due to medical problems. Susan indicated that we need to talk up the upcoming national tournament, particularly due to the scheduling conflict with NPDA.  She then reported that the missing plaque at Ripon was located and that it had been glued to a cabinet. Loren Boone of Ripon is working to get the plaque removed and replaced on the wall. She raised the possibility of moving the Hall of Fame to the National Office, but the Council agreed to delay that action at this time.  Susan reported that Scott will send Joyce the names of all contestants entered in the national tournament as soon as possible.  This will enable Joyce to verify the membership status of contestants. She also indicated that Joyce will check into pricing for new membership pins and keys. Finally, she reported that the blue and red brochures have been updated to include national office and website information, as well as a reminder that chapters pay both province and national dues.  Susan concluded her report by announcing that the PKD Reception would be held on Friday evening from 6:00pm-8:00pm and that the General Business Meeting would be held on Friday at 3: 30pm at the Palmer House (Salon 1). Secretary-Treasurer’s Report           Bill Hill’s report was presented to the Council.  The report indicated that the financial condition of the organization is sound and that we continue to make progress in improving net worth.  The report also indicated that the application for tax exempt status in Missouri has been filed and the 2003 Federal taxes which are due December 15, 2004 are being prepared.   Local Host and Tournament Director’s Report       Scott Jensen presented his Tournament Director’s report.  Scott passed out a copy of the completed tournament invitation to all Council members.  He then reported that post cards announcing the tournament had been sent to all members.           Scott also presented the Local Host’s report, substituting for Gina Jensen. Scott indicated that Gina and her staff are in the final planning stages and that most details are taken care of. He then reported that the tournament website is operational and that Gina is looking for convention information such as candidate’s statements and information about the developmental conference to include.  Helen Karchner has already supplied information about the PKD travel agent. The convention will employ a 1904 World’s Fair Theme. A campus expert on the 1904 World’s Fair as well as a local interest group will provide assistance. Gina also indicated that her staff will be assisted by an events planning class at Webster.  To increase Alumni support for the convention, Webster is developing an Alumni newsletter. There has already been significant public relations for the convention on campus, including a general announcement to all faculty during the fall 2004 President’s Convocation. Bus transportation for contestants will be provided by Central States Bus Charter at an inclusive tournament cost of $12.00 per person.  The opening reception is in the final stages of preparation and can include a variety of entertainment options as well as continuous showing of “Meet Me in St. Louis.”     Finally, Scott indicated that Gina has an events planner, Webster’s chapter of the PRSSA, members of the Webster Groves High School Forensics team, and a work-study student assisting in various aspects of planning, arrangements, and execution of events. Scott reiterated that the entire campus is excited to be hosting the event. Student Representatives’ Reports           Tomeka Robinson presented her Student at Large Representatives report. She reported that her work on creating a student directory continues to generate mixed results including incorrect email addresses, prompt responses, no responses, and even impolite responses. She has sent out an email requesting input about possible topics for discussion at the student caucus.  She will forward topics as soon as students provide the necessary input.  She is working on ideas to increase student attendance at caucus meetings.           Tina Wheeler presented her Local Student Representative report.  She reiterated that the convention will use the World’s Fair theme and include activities such as balloon darts, duck pond, pie in the face, the “world’s strongest person,” fortune teller, and the tried and true bean bag throw. She plans to organize a raffle that will offer various prizes donated by local businesses, as well as some purchased from the convention budget. A5t this point other possible entertainment might include a juggler, a balloon artist, a man on stilts, and face painting.  Food items will likely include hot dogs, ice cream cones, chips, Dr. Pepper, and lemonade. Past President’s Report           Glenda Treadaway presented her Past President’s report.  She indicated that the 2004 Annual Awards will be given at the General Business meeting on Friday, November 12, 2004.  The 2005 Hall of Fame inductees have been selected and will be inducted at the 2005 National Convention and Tournament. The theme for the 2005 NCA convention is “The Health of the Discipline,” and the normal call for papers will be extended. Nominations for the biennial awards (The Ray and Keefe awards) are being solicited and information regarding those awards is on the website. Nominations for the Student All-American Awards are also being solicited.  The task of drafting by-laws regarding awards has been completed and the by-laws were approved summer 2004 by the National Council.  New copies of the Constitution will contain those by-laws. Historian’s Report           Michael Bartanen presented his Historian’s report.  Michael indicated that he and outgoing Historian, David Ray, have been working together to ensure a smooth transition.  They are in the process of determining which files should go directly to Michael and which should go to the National Office. Michael has performed the Hall of Fame notification task for the 2005 National Convention and Tournament. Michael will continue to pursue the agenda that David Ray had established through 2005. Professional Development and Public Relations           Shannon Dyer presented her Professional Development report.  She indicated that five (5) papers were submitted for the 2004 Undergraduate Forensic Scholars Competition. If the competition is held again in 2005, the call should be submitted in spring.  In addition, the committee recommends that the top three papers be submitted to The Forensic for publication consideration.  Two (2) panel proposals have been submitted for the 2005 Developmental Conference and additional panels are being sought. She is still investigating the possibility of a professional research grant for forensics scholarship.           Shannon then presented her Public Relations report. She reported that a Director of Forensics email and listserv announcement of the call for the Spring 2005 Developmental Conference should be sent in December. She is also investigating the possibility of videotaping the conference panels. She is developing a standard press release that chapters can use for the National Tournament. The press release will be put in registration packets, printed in The Key, and posted on the webpage. Invitations are being extended to Graduate and Law schools for the graduate school/career fair at the 2005 National Convention and Tournament.  Details for that event are still being finalized. The Committee has recommended that The Key include articles about alumni who judge at the 2005 National Tournament. Sheets to collect locator information can be distributed at registration and alumni can be interviewed for the stories.    Charter and Standards Report             Tom Huebner presented his Carter and Standards report.  He indicated that although no new schools have completed chapter applications, nine (9) have requested information about doing so. He also reported that the University of Akron has moved from inactive to active status.  The date and site for the 2006 Honorary has been confirmed.  The tournament will be held March 9-12, 2006 in Gatlinburg, Tennessee. The River Terrace will be the tournament hotel.  The PKD perception survey has not been conducted. Schools that have not paid dues for three years will be sent a letter. Finally Tom indicated that Carson-Newman is not able at this time to set up a PKD discussion board.         Province Coordinator’s Report           Helen Karchner presented her Province coordinator’s report. She distributed a list of province officers which she corrected during the meeting. She also distributed URL’s for the alumni link on the PKD webpage, the national convention and tournament webpage, and the PKD travel agent. She reiterated her goals for 2004-05 and the progress made toward them. Helen also suggested six (6) ways to increase alumni membership: giving organization recognition, displaying posters at the national convention, featuring alumni accomplishments, soliciting contributions, scheduling alumni presentations, and establishing a National Alumni Network (NAM).  The fundamental and continually vexing problem of how to initially identify and track alumni needs to be addressed. Finally, Helen identified the members of the alumni groups for the Province of the Southeast and the Province of the Greater Northeast.   Editor’s Report           Nina-Jo Moore presented her Editor’s report.  She indicated that more articles have been submitted for review and that four (4) have been accepted pending revision. Two (a2) articles are still under review. The next issue of The Forensic will be mailed out in early December. She distributed a copy of the contents page for Council information. When this issue is mailed, we will be back on schedule. The Spring 2004 Key was published in April and the Fall 2004 Key was published in September. Nina-Jo reported that the “on-line” process seems to be working well. The next Key will be published in February and the summer issue of the Forensic should be published on schedule.           Nina-Jo is also Chair of the nominations committee. She distributed copies of the call for nominations which went out over Pi Kap-L and was published in the September Key.  She indicated that we still need nominees, but reported that the deadline is January 31, 2005. Investigation continues regarding an arrangement with EBSCO.   Updates will be provided. President-Elect’s Report           Sandra Alspach presented her President-Elects report.  She indicated that Tom Huebner and Ed Hinck continue to work on details for the 2006 and 2007 tournaments respectively. Chapters have been challenged to make a contribution to the Endowment Fund prior to the 2005 Convention and Tournament.  Those that do will be appropriately recognized. Sandra hopes to receive suggestions for fundraising through submissions of the special event, “Request for Proposal,” at the 2005 tournament. The membership database continues to expand.           Sandra reported that a Centennial Committee is being formed.  Current members include David Ray, Michael Bartanen, Tony Allison, and Gary Horn.  Others interested in participating can request to do so.           Sandra distributed a description of “Campaign Twenty-First Century: Building the Endowment for Pi Kappa Delta.”  The description included explanation of the nature of an endowment, a  four-point rationale for the campaign, and directions on how chapters/individuals can participate. Motions Passed Allocate $800.00 for food to the Student Mixer at the 2005 National Convention and Tournament. Study the Undergraduate Forensic Scholars Competition to determine if 1) continuing sponsorship of the competition is desired; and, 2) if a monetary award and plaque should continue to be awarded to the top rated scholar. Investigate establishing contractual relations with the NFL. Investigate staffing options should Joyce retire. Continue funding the plaque and monetary award for the Undergraduate Scholars Competition for 2005.    Things to Do: 1. Council members submit articles for the Key to Nina-Jo by February 1, 2005.           Susan Millsap thanks all members in attendance for their participation and reports.  She then adjourned the meeting. General Business Meeting November 12, 2004 Chicago, NCA           Susan Millsap called the meeting to order and welcomed all in attendance.  Council members presented reports of the same issues discussed in the November 11, 2004 Council meeting.  The primary new item of business was presentation of the annual awards.  Glenda Treadaway presented the following awards:           Shields Award:     Scott Jensen, Webster University           Norton Award:     Bill Hill, UNC at Charlotte           Nichols Award:    Harry Strine, Bloomsburg State University                    R. David Ray was recognized for his 15 years of service as Historian.